How to use

Follow these steps

1. 1

   Sponsored worker register

   One row per sponsored worker: name, CoS number, SOC code, start date, salary, work location, and any changes.

2. 2

   SMS reporting log

   Every change reported on SMS: what changed, when, who reported it, the SMS reference. Most reports are due within 10 working days.

3. 3

   Right to Work check log

   Linked to (or merged with) the main Right to Work check log. Every sponsored worker must have a check before starting.

4. 4

   Attendance and absence records

   Daily attendance for sponsored workers, including holiday, sick, and any unauthorised absences. UKVI checks this on audit.

5. 5

   Payslip evidence

   Sample payslips for each sponsored worker showing actual salary paid matches the CoS salary. Annual review of pay against the going rate.

6. 6

   Annual review of each sponsorship

   Once a year: confirm the role still exists, salary still meets requirements, worker still in the role, and document any actions needed.

7. 7

   Key Personnel review

   Confirm the Authorising Officer, Key Contact, and Level 1 User(s) are correctly recorded on SMS. Notify UKVI within 20 working days of any change.